Create a distraction-free environment
Just the idea of being distracted should send shivers down your spine. Not only does it take you away from the work you’re doing at that time, but it takes away even more time as you have to get back ‘in the zone’ after the distraction.
I used to get distracted with emails, messages and voicemails with ‘can I ask you a quick question’, but I found a solution to this where I now never get distracted and the person asking gets the time and proper answer.
Transcript
so today's topic is actually about
distractions distractions from
everything whether it's your personal
life or your business life on network
when you're working in an office when
you get tapped on the shoulder and so on
that's a distraction but the thing is
the person who's distracting you without
malice don't realize they don't realize
that the amount of time it takes for you
to get back into focus there's about 20
minutes some study done somewhere but
they don't realize that they're taking
that time away from you and the thing is
you have to put things in place to get
rid of those distractions now I talked
about my phone with the notifications
and and setting up your emails and so on
it's actually in my free email course
which I'll put down below but the point
is to actually make things as simple as
possible so you're not distracted now
why am I talking about this well for a
long time I was you know I do support
people with their computers as well I
used to and I used to get a ton of
emails Kay can you help me with this
just it's just a quick question the
thing is those quick questions turn out
to be pretty long answers so it takes
time away from you now don't get me
wrong I'd love doing it because this is
like chess to me I want to find out the
right solution for the person whether
they're a client or not the problem was
that it was distracting or taking time
away not this necessarily distracting
but also distracting it was taking time
away from the people who were using the
proper channels ie clients who were
already paying me or clients who
understand how to contact me because I
was getting messages with as SMS and
emails and and messages I mean it was
just insane so what I do what what I did
to get rid of those distractions to
things I did one is to actually put a
calendar so if someone says that Kay I
need to you know a quick question I I
don't say no go away type thing it's
silly because I do want to hell
them so basically I just point them to
my cannons Lee go to my website and book
an appointment we have the time that I
can give you the right time to actually
do do do it properly the other thing
I've done is create a membership site so
people pay me per month they can access
me through Basecamp virtually at all
times
we have a bi-weekly call we have all
this place and all this information so
whenever they need a you know help from
me we go to that spot and they can ask
me the questions so there are two ways
that people can get the help from me
without me being distracted and without
me putting more time and emphasis on one
or the other so it's always good to have
those systems in place so if you're
working in an office in a small team or
with your clients the best thing to do
is have a system in place where you have
time to think about the answer time to
think about the question and the person
that's you're asking the question to has
time and ample waste basically a proper
way to actually contact you again I talk
about this all the time and a lot
recently about me using Basecamp with my
clients and it's just fantastic
so yesterday I did a couple of sessions
via the fire a call give them access to
Basecamp and they asked me questions
today about everything there's no phone
calls there's no emails there's no
nothing so I did a coaching session
yesterday and today they're asking me
questions via no no emails I don't want
to do if you're a client of mine
I don't want emails basically I don't
want to do it do it that way so
basically they have access to me via
base camp and they contact me and they
know
the speed that I get back to them and so
on and so forth so it makes a much karma
workplace for you and your clients and
your work colleagues basically anyway
keep it calm I mean try to put systems
in place so you can relax when you're
working and that in effect helps you
being relaxed when you're relaxing have
a great evening
I'll see you tomorrow as always keep it
simple see you there
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